Commercial proposal
Commercial Proposal № SAMPLE-NX-2026-WH-0042 · Smart Warehouse · 5 000 m² · 8 AMR units
What the client gets after discovery — the final proposal with BOM, schedule and payment structure
DOCUMENT
Commercial Proposal № SAMPLE-NX-2026-WH-0042
Smart Warehouse · 5 000 m² · 8 AMR units
- Prepared for
- [Client name]
- Date
- 14 April 2026
- Valid until
- 14 May 2026
- Prepared by
- Nexum Robotics
Supply of an AMR package for picking and inter-zone movement at a 5 000 m² warehouse. Includes hardware, mapping, base WMS integration on the client side, staff training and 3 months of service.
Scope
Bill of Materials
| SKU | Item | Supplier | Qty | Unit price | Line total |
|---|---|---|---|---|---|
| GEEK-P40 | Geek+ P40 AMR | Geek+ | 8 | $18,000 | $144,000 |
| GEEK-CHG | P40 charging station | Geek+ | 2 | $2,800 | $5,600 |
| NX-MAP | Warehouse mapping + route deployment | Nexum | 1 | $8,500 | $8,500 |
| NX-WMS | Base integration with client's WMS | Nexum | 1 | $6,200 | $6,200 |
| NX-TRN | Operator and shift-lead training | Nexum | 1 | $2,400 | $2,400 |
| NX-SVC-3M | Service support, 3 months | Nexum | 1 | $3,800 | $3,800 |
| Subtotal | $170,500 | ||||
| Total | $170,500 | ||||
Prices in USD, ex VAT. Final amount fixed in the contract.
Schedule
Delivery timeline
- 01Contract signing + prepayment1—2 weeks
- 02Geek+ batch procurement + FAT5—7 weeks
- 03Logistics and customs clearance3—4 weeks
- 04Mapping + WMS integration1—2 weeks
- 05Training and controlled go-live1 week
11—16 weeks from signing
Payments
Payment structure
- Prepayment on signing30%$51,150
- After Factory Acceptance Test (FAT)50%$85,250
- After commissioning20%$34,100
By agreement: letter of credit (LC) or escrow via the client's bank — no change to total cost.
Terms
- Contract issued in the client's chosen jurisdiction (UAE / Hong Kong / China / Belarus).
- Equipment warranty — 12 months factory + extension via service package.
- Scope changes after signing — via change request, fixed in a separate annex.
- Proposal valid for 30 calendar days from issue date.
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